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Effective Date: December 19, 2023

Last Updated: April 20, 2026

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Privacy Policy

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1. INTRODUCTION

This Privacy Policy ("Policy") describes how Education Polis LLC ("Company," "we," "us," or "our") collects, uses, processes, and discloses information obtained about you ("User," "Client," or "Parent") and your student/child ("Student") through our website, online platforms, and in-person services (collectively, the "Services").

 

We are based in the United States and our services are intended for U.S. residents. By accessing our Services, enrolling in a program, or providing us with personal information, you acknowledge and agree to the practices described in this Policy.

 

2. INFORMATION WE COLLECT

We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device ("Personal Information").

 

A. Categories of Information We Collect

Category

Examples of Data Collected

Identifiers

Real name, alias, postal address, email address, phone number, unique personal identifier (student ID), online identifier (IP address).

Protected Classification Characteristics

Age, gender, and date of birth (for student placement and COPPA compliance).

Commercial Information

Records of services purchased, payment history, and billing address.

Internet/Network Activity

Browsing history, search history, interaction with our website, and login logs for our student portals.

Sensory Data

Audio recordings (if a tutoring session is recorded), visual images (camp photos), and video recordings (Zoom sessions).

Professional/Education Information

School transcripts, report cards, standardized test scores (SAT/ACT/AP), college lists, essay drafts, and disciplinary records.

Sensitive Personal Information (SPI)

Health Data: Food allergies, medical conditions, and emergency medications (collected solely for safety during in-person camps). 

 

Account Access: Username and password for student portals.

 

B. Sources of Information

  • Directly from You: Forms you complete, contracts you sign, and communications you send us.

  • Directly from the Student: Essays written, code generated, and feedback provided during sessions.

  • Automated Technologies: Cookies, server logs, and analytics tools (e.g., Google Analytics) when you visit our website.

  • Third Parties: Educational platforms (e.g., College Board, Common App) if you authorize them to share data with us; or schools/counselors if you sign a release.

 

3. HOW WE USE YOUR INFORMATION

We use Personal Information for the following business purposes:

  1. Service Delivery: To provide college counseling, test prep instruction, and robotics camp activities; to grade essays and review code.

  2. Safety & Emergency: To ensure the physical safety of students during in-person camps (e.g., sharing allergy info with emergency responders).

  3. Transaction Fulfillment: To process payments, issue invoices, and collect fees.

  4. Communication: To send appointment reminders, camp logistics, and progress reports.

  5. Quality Assurance: To monitor the effectiveness of our tutors and improve our curriculum (e.g., reviewing recorded sessions).

  6. Marketing (with Opt-Out): To send newsletters and information about upcoming programs. We do not use Student Data for behavioral targeting.

  7. Legal Obligations: To comply with court orders, laws, regulations, and tax obligations.

 

4. CHILDREN’S PRIVACY (COPPA & STUDENT DATA)

Our Services involve students who may be under the age of 13. We comply with the Children's Online Privacy Protection Act (COPPA).

  • Verifiable Parental Consent: We do not knowingly collect Personal Information from children under 13 without obtaining verifiable consent from a parent or legal guardian. Enrollment in our services and payment by credit card constitutes such consent.

  • Prohibition on Sale: We do not sell, rent, or trade the Personal Information of students under the age of 18 to third parties for advertising purposes.

  • Parental Rights: Parents may review the information collected about their child, request deletion, or refuse to permit further collection or use of the child’s information by contacting us at info@educationpolis.com.

 

5. SHARING AND DISCLOSURE OF INFORMATION; USE OF AI TOOLS

We may disclose your Personal Information to a third party for a business purpose. When we disclose Personal Information for a business purpose, we enter a contract that describes the purpose and requires the recipient to keep that Personal Information confidential.

We share your Personal Information with the following categories of third parties:

  • Service Providers: Companies that provide services on our behalf, including payment processing (e.g., Stripe), cloud storage (e.g., Google Drive), video conferencing (e.g., Zoom), and email marketing (e.g., Mailchimp).

  • No Mobile Information Sharing: Notwithstanding the above, text messaging originator opt-in data and consent information will not be shared with any third parties. We will not share your mobile number with third parties or affiliates for marketing or promotional purposes.

  • Professional Advisors: Lawyers, accountants, bankers, and insurers who provide professional services to us.

  • Legal Authorities: If required by law, subpoena, or to protect the rights, property, or safety of Education Polis LLC, our users, or the public.

  • Business Transfers: In the event of a merger, acquisition, bankruptcy, or sale of assets, user data may be transferred as a business asset.

 

We may utilize AI-powered tools to assist in providing our Services (e.g., grammar checking, code debugging assistance, or scheduling optimization). However, we are committed to protecting Student Intellectual Property.

  • Private Models: We do not use Student Data (including essays or code) to train public Large Language Models (LLMs) or generative AI tools in a manner that would expose your data to the public.

  • No Automated Decision Making: We do not use algorithms or AI to make significant legal or educational decisions about a student (such as determining eligibility for a camp) without human review.

 

6. DATA SECURITY AND RETENTION

  • Security Measures: We implement commercially reasonable security measures (administrative, technical, and physical) designed to protect your information. However, no security system is impenetrable.

  • Retention: We retain Personal Information only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements.

    • Camp Health Data is deleted or anonymized within 60 days following the conclusion of the camp, unless an incident report requires longer retention .

 

7. YOUR PRIVACY RIGHTS (MULTI-STATE)

Depending on your state of residence (including California, Colorado, Connecticut, Virginia, and Utah), you may have specific rights regarding your Personal Information:

  1. Right to Know/Access: You have the right to request a copy of the specific pieces of Personal Information we have collected about you.

  2. Right to Correction: You have the right to request that we correct inaccurate Personal Information.

  3. Right to Deletion: You have the right to request that we delete your Personal Information, subject to certain exceptions (e.g., tax records, legal defense).

  4. Right to Limit Use of Sensitive Info: You have the right to limit our use of Sensitive Personal Information (like health data) to that which is necessary to perform the services.

  5. Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

 

How to Exercise Your Rights: To exercise any of these rights, please contact us at info@educationpolis.com or (650) 223-5743. We will verify your identity before processing your request.

 

8. CALIFORNIA SPECIFIC NOTICES

A. "Shine the Light" Law

California Civil Code Section 1798.83 permits California residents to request a list of third parties to whom we have disclosed Personal Information for direct marketing purposes. We do not share Personal Information with third parties for their direct marketing purposes.

 

B. Do Not Track (DNT)

Our website does not currently respond to "Do Not Track" signals because a uniform technological standard has not yet been developed.

 

9. INTERNATIONAL USERS

Our Services are controlled and operated from the United States. If you are accessing our Services from outside the U.S., please be aware that your information may be transferred to, stored, and processed in the United States, where privacy laws may be less stringent than those in your country. By using our Services, you consent to this transfer.

 

10. THIRD-PARTY LINKS

Our website may contain links to third-party websites (e.g., university admissions pages). We are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any third-party site you visit.

 

11. CHANGES TO THIS POLICY

We reserve the right to amend this Policy at our discretion and at any time. When we make changes, we will post the updated Policy on the website and update the "Last Updated" date. Your continued use of our Services following the posting of changes constitutes your acceptance of such changes.

 

12. CONTACT INFORMATION

If you have any questions or comments about this Policy, the ways in which we collect and use your information, or your choices and rights regarding such use, please do not hesitate to contact us at:

Attn: Privacy Compliance 

Education Polis LLC

21631 Stevens Creek Blvd, Ste B

Cupertino, CA 95014

info@educationpolis.com

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EDUCATION POLIS

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